| Use
of Privately Owned Vehicles for University Business
When
driving a privately owned vehicle for university business
you
are gambling with your personal property, all business conducted
must be within the scope of the driver's employment
and
authority. It should be understood that no insurance
coverage
for physical damage to an employee's privately owned vehicle
will be provided by the State of Oklahoma.
The State of Oklahoma will not recognize liability on behalf
of the university employee who commits negligence while acting
within the scope of his/her employment or authority, while
driving a privately owned or state owned vehicle.
Privately owned vehicles, used for university business, must
be insured at the employee's expense, in accordance with Oklahoma
Vehicle Liability Insurance Laws. Further, State law requires
that a valid driver's license must be in the driver's possession
any time a privately or state owned vehicle is driven by a
university employee.
The driver should carry a copy of the "CERTIFICATE OF SELF-INSURANCE",
and "IN CASE OF AN ACCIDENT" forms inside their vehicle.
Personnel using privately owned vehicles to conduct university
business should substantiate that they were in official travel
status for liability purpose by either turning in mileage
claims for reimbursement on a monthly basis or keeping a log
of their business use and filing occasional claims for reimbursement.
This will also allow the State Risk Management Office to assess
premiums for insurance of state vehicles based on exposure
rates. Please contact the University Travel Office, at Telephone
271-2038, for more information regarding mileage reimbursement.
NOTE: Copies of "CERTIFICATE OF SELF INSURANCE",
and "IN CASE OF AN ACCIDENT" Forms can be received from the
Risk Management Office by calling telephone (405) 271-3287.
For more information feel free to contact me: Brian Burrough,
CEM, Risk Management Coordinator (405) 271-3287.
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